Live from Snowmass!

A Successful Workshop - Snowmass Organizers Express Appreciation

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Jim Brau and Mark Oreglia

Ed Berger and Uriel Nauenberg

Now that the two-week Snowmass Workshop is over, the organizers, Ed Berger, of Argonne National Laboratory, Uriel Nauenberg, of the University of Colorado at Boulder, Jim Brau of the University of Oregon, and Mark Oreglia of the University of Chicago, are breathing a sigh of relief. From getting funding to reserving conference room space to writing letters of invitation for foreign participants in the middle of the night, the organizers are very happy with the outcome of the workshop. "The workshop was scientifically very productive," said Berger. "The attitudes of all the participants and conveners were great. Everyone came committed to getting the job done."

In the beginning of the workshop, Berger outlined the goals as, "to define an ILC Baseline Configuration Document and an R&D plan, to advance and sharpen ILC physics studies, to develop detector designs, and to engage the greater public in the excitement of this work." Both Brau and Oreglia, who are co-chairs of the American Linear Collider Physics Group, agree that the workshop was a success. "We are very happy with the way the workshop turned out," said Brau. "We satisfied our goals in a very big way."

The planning for the Snowmass Workshop started more than a year ago. One of the tasks was obtaining the visas for all of the foreign participants who attended the workshop. Both Nauenberg and Berger wrote over two dozen letters of invitation and worked very closely with the National Academy to make it possible for foreign participants to attend the workshop. "We are in this great international community, and we wanted to do this in a fully international way," said Berger.

Another monumental task was obtaining all of the necessary funding for the workshop. The Department of Energy and the National Science Foundation supplied a large amount of the funding. Essential financial contributions also came from Argonne, Cornell University, Brookhaven National Laboratory, Lawrence Berkeley Laboratory and Jefferson Laboratory. Funds from the Universities Research Association and Stanford University helped to support the opening reception and two workshop dinners. DESY, PPARC and IN2P3 also provided support for participants from Europe. Fermilab supplied in-kind contributions for the secretariat, members of the computer support team and equipment. SLAC also supplied in-kind contributions for the proceedings and members of the secretariat and computer support team. "All of the funding really indicated the level of support this project has," said Nauenberg, who also appreciates all of the help that came from the University of Colorado Budgetary and Procurement Offices.


Snowmass secretariat and computing support (click for larger version)
The four organizers expressed their appreciation for all of the work that the secretariat and computer support team did for the workshop. Ray Helmke of Cornell University, John Urish of Fermilab and Will Ruddick of University of Colorado set up all of the servers for the internet and provided the computer support that is absolutely essential for such a workshop. Cynthia Sazama of Fermilab led the secretariat. "They worked late into the night setting up the workshop before everyone came," Oreglia said. "They did an incredible job."

Approximately 670 people registered for the workshop - a turnout that exceeded expectations. With spouses and children, the total number was closer to 1000 people. "Uriel and I owe a big thanks to our wives for organizing activities for the spouses and companions," Berger said. "They took the initiative to organize hikes, book groups and babysitting, which is really very important. It contributes to a nice atmosphere and makes the whole thing work."