ILC - International Linear Collider

Committee Meetings

2006.10.19

EDMS meeting call in info: 510-665-5437, Meeting ID#0669
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • New search ouput formats for data harvested from indico
  • Progress on CERN CDS/Invenio for Valencia
  • AOB

2006.10.12

EDMS meeting call in info: 510-665-5437, Meeting ID#0669
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • Plans for Valencia: What to announce, rollout,…
  • Maura Barone progress on CERN CDS
  • Lars progress on Teamcenter

2006.10.05

EDMS meeting call in info: 510-665-5437, Meeting ID#0669
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • Priorities for INDICO developers
  • Plans for Valencia: What to announce, rollout,…
  • Maura Barone progress on CERN CDS
  • Lars progress on Teamcenter

2006.09.28

EDMS meeting call in info: 510-665-5437, Meeting ID#0669
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • Progress on Indico: URL branding, certificates, news(?) on Fermilab involvement
  • Maura Barone progress on CERN CDS: suggestions for structure
  • Lars progress on Teamcenter

2006.09.21

EDMS meeting call in info: 510-665-5437, Meeting ID#0669
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • How to handle paperwork codifying acceptance of Fermilab offer of INDICO support
  • Maura Barone progress on CERN CDS
  • Lars progress on Teamcenter

2006.09.14

EDMS meeting call in info: 510-665-5437, Meeting ID#7700
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • Fermilab offer of INDICO support
  • Maura Barone progress on CERN CDS

Link to INDICO with relevant material http://ilcagenda.cern.ch/conferenceDisplay.py?confId=1129

Minutes

1) CERN-FNAL development of indico: Jean Yves feels that joint development is possible and desireable. There will be further contact after Barry Barish officially responds to the FNAL offer. A list of ~200 suggestions for improvements is maintained by the developers. J-Y promised to send around a url so we can see what's on it and to give Maura & me priveleges to augment it. Developments must be coordinated. There is a good existing collaboration between CERN and Laussane and every reason to expect a mutually beneficial relationship between FNAL and CERN. A visit of the FNAL responsible party to CERN will be arranged after the dust settles.

2) Maura & Jean Yves report on CDS (now called Invenio) progress for ILC this week. Please see Maura's slides posted on indico. Notably:

- M & JY have augmented the types of “real collections” to include notes, internal notes and others

- The “Conferences & Meetings” “real collection” will be filled in Invenio/CDS by a daemon (currently runnig 1x/day) from INDICO. This has been implemented and one can collect and search on all (currently 710) “Events” (meetings, workshops, seminars) and on all (currently 2740) “talks & contributions” submitted at those meetings. The display, default order and search fields for these collections needs to be tuned. Your advice on this is requested! TRY IT!!!!! After a debugging/development period we would like to announce existence of this SEARCH tool to the greater ILC community.

- A slot for “engineering and drawings” has been reserved for similar harvesting from DESY/ILC Teamcenter. Lars, please contact Jean Yves & Maura to understand the best way to proceed.

- M & JY have begun to implement the “Virtual Collections”. Now the AREA SYSTEMS have been defined. In order to see how it works, Maura “hard wired” the talks stored in indico for BDS http://ilcagenda.cern.ch/categoryDisplay.py?categId=9

As, when Andrei posts talks to the system he typically submits them as “material”, rather than as contributions by a given author, the connection to the presenter is hidden. However, this gives you an idea of what system can do.

- M & JY want input on other “Virtual collections” and on a NUMBERING SCHEME for these documents. They will procuce a description of the CERN numbering scheme. We all should think about what the ILC and its detectors need.

2006.07.13

EDMS meeting call in info: 510-665-5437, Meeting ID#7700
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • Plans for Vancouver
  • Paperwork required to finish committee work and disband

See 2006.02.23 Meeting for list

2006.07.06

EDMS meeting call in info: 510-665-5437, Meeting ID#7700
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • Discussion of CERN DG Meeting on EDMS Support

2006.06.29

EDMS meeting call in info: 510-665-5437, Meeting ID#7700
Time: 0730(SLAC), 0930(FNAL/ANL), 1530 (UK), 1630(CERN), 2330 (KEK)

Agenda

  • Plans for Vancouver

2006.06.08

EDMS meeting call in info: 510-665-5437, Meeting ID#7700
Time: 0730(SLAC), 0930(FNAL/ANL), 1630(CERN/DESY), 2330 (KEK)

Agenda

  • CERN Study

2006.06.01

EDMS meeting call in info: 510-665-5437, Meeting ID#7700
Time: 0730(SLAC), 0930(FNAL/ANL), 1630(CERN/DESY), 2330 (KEK)

Agenda

  • CERN Study

2006.05.25

EDMS meeting call in info: 510-665-5437, Meeting ID#7700
Time: 0730(SLAC), 0930(FNAL/ANL), 1630(CERN/DESY), 2330 (KEK)

Agenda

  • CERN Study
  • DESY progress
  • CDS configuration

2006.05.18

EDMS meeting call in info: 510-665-5437, Meeting ID#7700
Time: 0730(SLAC), 0930(FNAL/ANL), 1630(CERN/DESY), 2330 (KEK)

Agenda

  • CERN Study
  • DESY progress
  • CDS configuration

2006.05.04

EDMS meeting call in info: 510-665-5437, Meeting ID#4809
Time: 0730(SLAC), 0930(FNAL/ANL), 1630(CERN/DESY), 2330 (KEK)

Agenda

  • CERN Study
  • DESY progress
  • CDS configuration
  • Phone meeting with ILC exec committee: Slides shown

2006.04.20

EDMS meeting call in info: 510-665-5437, Meeting ID#3910
Time: 0730(SLAC), 0930(FNAL/ANL), 1630(CERN/DESY), 2330 (KEK)

Agenda

  • Discussion of work to do to close out decision

2006.04.13

EDMS meeting call in info: 510-665-5437, Meeting ID#3910
Time: 0730(SLAC), 0930(FNAL/ANL), 1630(CERN/DESY), 2330 (KEK)

Action Items

  • Initial design of CDS document types dor ILC (Tom)
  • Mini-BCD within CDS (Nobu & Jean Yves)
  • One page of user instructions for ILC use of Indico (Tom)
  • Contact Kevin Munday regarding link of EDMS to www.linearcollider.org and wiki solutions for ILC in general
  • Requirements doc (all)
  • Progress on UGS Teamcenter for May 10 meeting rollout (Lars & Rich)

2006.04.06

EDMS meeting call in info: 510-665-5437, Meeting ID#3000
Time: 0800(SLAC), 1000(FNAL+Nobu), 1700(CERN/DESY)

Agenda

  • Discussion of CERN director's decision to start a two month study on impact to CERN of providing DMS support to ILC

Email from CERN

In order to answer and take into account as much as possible the recommendations of the ILC EDMS selection committee , the DG decided to launch a two months study under the responsibility of a very competent expert on managemment tools, of a close integration of all CERN management tools in a coherent environment and coherent infrastructure with a common web interface to the users and possibly an horizontal foundation. This integration was foreseen to be done after the completion of the LHC, but the DG decided to advance the study and possibly launch the project in order to answer the present ILC needs and request. The study will include:

  • A review of the users needs
  • The integration of INDICO, CDS, EDMS, PPT (standing for Project Planning Tool for WBS structure and project M&P resources )
  • An evaluation of a possible evolution of the tools and especially the adaptation of EDMS to 3D documentation with CATIA and/or the use of UGS TeamCenter
  • A study of the legal implications of the use of the tools by users distributed in various laboratories
  • The estimation of the M&P resources for both the development and the maintenance aspects.

If the resources are affordable, a project will then be launched and the ILC will be offered to use this integrated set of tools as a coherent ensemble with the CERN support. In any case, we strongly recommend that the support of the management tools should not be distributed but under the responsibility of a single laboratory.

2006.03.30

EDMS meeting call in info: 510-665-5437, Meeting ID#1985
Time: 0730(SLAC), 0930(FNAL), 1730(CERN/DESY), 0030(KEK on 31-Mar)

Summary

  • John Ferguson, Jean-Pierre Delahaye & head of CERN IT will meet with Director Aymar Monday 3 April to discuss ILC IT support at CERN.
  • Nobu has begun a dialog with Jean-Yves LeMuer to understand how best to encode the BCD document within CERN CDS.
  • Lars has received monies from DESY for ILC specific TeamCentre support at DESY. A devoted server will be purchased and a visit of UGS developers for software installation is scheduled. He & Rich will be working on the demo for the May 10-12 cryo meeting at DESY.

2006.03.23

EDMS meeting call in info: 510-665-5437, Meeting ID#6130
Time: 0730(SLAC), 0930(FNAL), 1630(CERN/DESY), 0030(KEK on 24-Mar)

Action Items

  • J.Y. Le Meur will look into how to best convert the BCD into a format that can be managed by CDS. Nobu Toge will communicate with Jean-Yves.
  • Tom M. will begin to look at the structure of the CDS collections and make a proposal for ILC.
  • Lars will be working on a FNAL specific interface to TeamCenter. We would like this to be well developed for a demo at the May 10-12 ILC linac/cryo meeting at DESY.
  • J.-Y. described plan to HARVEST InDiCo info information to CDS, tagged as “Conferences & Meetings”. This will be a cleaner interface than that currently employed by CERN InDiCo, where InDiCo SEARCh has been implemented on InDiCo, leaving the two databases separate. Depending on resources it was thought that progress would be made on this by the end of April. It will be the first step to a “Unified Web Interface” to the DMS.

2006.03.10

Progress Report to GDE at Bangalore Meeting
05 March Version

2006.03.02

EDMS meeting call in info: 510-665-5437, Meeting ID#0384
Time: 0730(SLAC), 0930(FNAL), 1630(CERN/DESY), 0030(KEK on 03-Mar)

Agenda of EDMS Meeting

  • Discussion of work to do to close out decision
  • Discussion of status report at Bangalore GDE meeting

2006.02.23

EDMS meeting call in info: 510-665-5437, Meeting ID#0384
Time: 0730(SLAC), 0930(FNAL), 1630(CERN/DESY), 0030(KEK on 24-Feb)

Agenda of EDMS Meeting

  • Discussion of what the committee needs to do to finish its charge and hand off to configuration, implementation & support groups.
  1. Updated requirements document
  2. Justification of choice(s)
  3. Implementation plan
  4. Support model
  5. Upgrade path and schedule
  6. ILC specific “ueser guides”
  7. Access rights
  8. Interfacing EDMS to Special & to Arbitrary CAD systems
  9. Interfacing EDMS tree to WBS costing software
  10. Interfacing EDMS tree to Primevera project management software
  11. A.O.B.

2006.02.16

EDMS meeting call in info: 510-665-5437, Meeting ID#0384
Time: 0730(SLAC), 0930(FNAL), 1630(CERN/DESY), 0030(KEK on 17-Feb)

Agenda of EDMS Meeting

  • Discussion of decisions made during 13-15 February 2006 DESY visit to CERN.
  • The CERN EDMS meeting’s purpose was to resolve the competition between the CERN developed Axalant-based EDMS system used for the LHC and the DESY developed TeamCenter-based system developed for the XFEL project. The DESY participants were Lars Hagge, Jochen Buerger and Jasper Damann. The CERN group was led by John Ferguson and included David Widegren, Thomas Petersson, Eric van Uytvinck, Yvon Muttoni, Thomas Baron & John Yves LeMuer. Tom Markiewicz from SLAC also attended. The discussion began with a review of the system requirements; the notable success was deciding what to leave out of the edms system. The bulk of the meetings over the 3 days consisted of demos and discussions on how to concoct a system that would span user needs over the spectrum from “light” to “heavy” (or little control of input (known as “work flow” in the jargon) to strict control of the input) which roughly correlates with the spectrum of work from “scientific” to “engineering”. Another key concept developed was the lifecycle of the project from the “gaseous phase” (when variants to the design and configuration should be encouraged and facilitated) to the “frozen” part of the project lifecycle when strict change control must be enforced).
  • In reasonable short order a decision to use the CERN developed InDiCo and CERN Document System as the physics based tools was agreed upon, provided that these would be somewhat unified through a web based user interface that directs the user where to store his information and which simultaneously searched both these systems and the third, more engineering-slanted engineering DMS. The really thorny discussions revolved around whether it was better to choose an edms that “tightly coupled” the CAD system and its integral “part breakdown structure” or to choose a system that purposely did not couple those systems. These correspond to the DESY and CERN systems, respectively. Complicating the choice was the fact that CERN has had 10 years to develop its system and comes with a user-tested “workflow” package, while the Teamcenter product is new. It has all the tools necessary to develop as rich a set of workflow systems as Axalant, but to date DESY has only a few rudimentary ones.
  • The flip side is that TeamCenter is ~15 years newer than Axalant and supports the part breakdown concept inherent to 3d cad in a fundamental and transparent manner while simultaneously allowing the storage of “flat” data (drawings, files as opposed to nested part assemblies) in a user specified logic tree (which is the way CERN has developed Axalant.) In the end, it was agreed that the ILC did have the time to wait for the Teamcenter product development to catch up with CERN (with an agreement for CERN collaboration in this process), and that, the intrinsic collaborative design enabled by the integrated edms-cad was too valuable for the near term design of the ILC to avoid choosing it as the preferred engineering tool. In a phone conference with the remaining EDMS committee members this was unanimously agreed. We now need only write up the decision and begin to implement it.
  • Friday 17 February was spent at DESY with the DESY EDMS team, augmented by visits to designers (Katharina Jaehnke, Norbet Welle) and cryo-engineers, to see how the team center product is used in the DESY XFEL work environment and to demo how info would be shared in a world-wide collaborative approach. Lars and Tom met with DESY Research Division director Rolf Heuer to inform him of the EDMS committee decisions, a prerequisite to getting DESY manpower support for the ILC and TeamCenter.

2006.02.14

EDMS meeting call in info: 510-665-5437, Meeting ID#8728
Time: 0630(SLAC), 0830(FNAL), 1530(CERN/DESY), 2330(KEK)

Agenda of EDMS Meeting

  • Demo of CAD related systems under investigation

2006.02.09

EDMS meeting call in info: 510-665-5437, Meeting ID#0384
Time: 0730(SLAC), 0930(FNAL), 1630(CERN/DESY), 0030(KEK on 10-Feb)

Agenda of EDMS Meeting

  • Demo of DocDB system

Eric's presentation

  • Plans for the CERN meeting of DESY/CERN Engineering DMS teams
  • Progress on InDiCo rollout

2006.02.02

EDMS meeting call in info: 510-665-5437, Meeting ID#0384
Time: 0730(SLAC), 0930(FNAL), 1630(CERN/DESY), 0030(KEK on 03-Feb)

Agenda of EDMS Meeting

  • Discussion of progress on InDiCo
  • Discussion on progress with document EDMS
  • Discussion on progress with Engineering EDMS
  • Report on cnversations with CERN directorate

2006.01.26

EDMS meeting call in info: 510-665-5437, Meeting ID#0384
Time: 0730(SLAC), 0930(FNAL), 1630(CERN/DESY), 0030(KEK on 27-Jan)

Agenda of EDMS Meeting

Discussion of implementation plan for InDiCo
  1. First Tree
  2. Selection of
    • Administrators
    • Contribution Managers
    • Session Coordinators
    • Session Manager
    • Submitters
    • Track Coordinators
  3. Users
    • User Registration
    • Instructions to Users
    • Beta Testers
  4. Content Filling
  • SLAC Neetings ?
  • KEK Meetings ?
  • BDS Meetings ?
  • Other?
  1. Conferences
  • Bangalore
  • ATF2 Collab
  1. Timescales, when to go public
Discussion of last week's CDS presentation and thoughts on how to proceed
Discussion of technical EDMS issues common to TeamCenter and CERN
Report on discussions of CERN technical support


2006.01.19

Video Meeting: ESNET#88452367
Video stream available at http://198.128.3.172
(enter conference id as 88452367 and ignore pin
Phone: 1-510-883-7860 extension = meeting id = 85452367

Time: 0730(SLAC), 0930(FNAL), 1630(CERN/DESY), 0030(KEK on 20-Jan)

Agenda

2006.01.12

EDMS meeting call in info: 510-665-5437, Meeting ID#0384

Progress Report to GDE Exec via

Agenda of EDMS Meeting
  • Response of GDE Exec to Questions & Choice of Indico
  • Due to travel, illness, etc. we have not met as a committee since with more than 4 people since 2005.11.11 demo of TeamCenter. A general discussion of where we think we are and how to proceed would be useful.
  • Discussion of who, how, when to implement InDiCo
  • Discussion of how to write list of ILC specifications for InDiCO
  • Discussion of if we should begin this process for CDS

2006.01.03

This ~30min meeting had poor attendance due to the holidays. Lars Hagge & Tom Markiewicz discussed

1) Fermilab temporary document db:

  • It is confirmed by Rich that this is the PLONE based db I mentioned in my 21.12.2005 email. Lars emphasises that FNAL must understand that they will be responsible for transferring all information to whatever we decide is the final solution. I will ping Shekhar on this subject.

2) A request from Peter Garbinicus (Design & Cost Board Chair) for information on how we can map EDMS information into PRIMEVERA which the DCB seems to be settling on as their tool for cost & schedule planning.

  • If DCB only needs links to documents stored in EDMS, EDMS URLs could simply be stored in Primevera
  • Anything more complicated (full 2 way synchronization between two separate dbs for example) would require much design & implementation work.
  • Lars felt (I think) that specialized web interfaces between the 2 systems could provide functionality, once it was decided what exactly we needed to cross reference.
  • I related this information in a phone call after the meeting to Peter

3) A request from Barry through his admin Maxine Hronek that we set up InDiCo, assuming choice has been made, for

  • Bangalore meeting
  • General ILC calendar needs. Is this possible?

4) The general need to come to a rapid, yet considered and defensible, decision on the EDMS and the possibility that the ultimate ILC solution might be InDiCo + CERN CDS + (either TeamCenter or CERN EDMS). This conversation needs more input from the rest of the committee and technical information from experts on what is possible. When we get the CERN CDS demo, it would be good to have the experts try to address this. We should target the BCD & RDR collaborative documents as well as individual technical notes as the data a CERN CDS would need to handle.

2005.12.07

Progress Report to GDE at Frascati Meeting
Final Version

2005.11.29

Call 1-510-665-5437, Meeting ID#8123
Time: 0730 (SLAC), 0930 (FNAL), 1630 (CERN/DESY), 0030-next day (KEK)

Agenda

Discussion of interim report to GDE
Discussion of ILC Newsline progress report
Discussion of costs associated with Team Center as EDMS for ILC
Discussion of requirements document
Discussion of ILC specific beta testing of candidate products before comitting to a selection
Discussion of an implementation strategy that could yield a working system by 2006.04.01

2005.11.11

Video Meeting: Same information as on 2005.11.08
Time: 0930 (FNAL) , 1630 (CERN/DESY)

Agenda

Demo of DESY Installation of UGS Team Center Enterprise EDMS Product by Lars Hagge.
See the Powerpoint file accompanying the demo.
See the DESY XFEL Project and links to the Registered Meetings page or the page tracking meeting minutes of the XFEL Project Weekly Meeting for examples of how Team Center is being used for meeting management.
DESY has been grappling with the issue of an EDMS for 6 years; 1999-2002 were spent examing the concept and scope required; 2002-2005 were spent implementing and configuring the Team Center product. A total of ~10FTE person-years have been invested.

2005.11.08

Video Meeting: ESNET#885277
Video stream available at http://198.128.3.172 (enter conference id as 885277 and ignore pin
Phone: 1-510-883-7860 extension=meeting id=885277
Agenda as archived in InDiCo
Time: 0930 (FNAL) , 1630 (CERN/DESY)

Agenda

Demo of InDiCo by Thomas Baron
Demo of the CERN EDMS system by David Widigren

2005.10.24

Call 1-510-665-5437, Meeting ID#9186
Time: 0930 (FNAL) , 1630 (CERN/DESY), 2330 (KEK)

Agenda

2005.10.07

Call 1-510-665-5437, Meeting ID#7986
Time: 0930 (FNAL) , 1630 (CERN/DESY)
Tom, Rich, Harry & Nobu all at FNAL

Agenda

Discussion of requirements document
Demo of Fermilab installation of UGS Team Center Engineering EDMS product for Tom, Rich & Nobu

Notes

2005.09.19

Call 1-510-665-5437, Meeting ID#4669
Time: 0730 (SLAC), 0930 (FNAL) , 1630 (CERN/DESY), 0030-Tuesday (KEK)

Agenda

Discussion of schedule & work required to meet charge
Discussion of requirements
Discussion of software packages to be considered

Summary

It was agreed to meet aproximately every 2 weeks by phone and to take advantage of travel to meet & discuss. The assembly of a requirements document was considered a prerequisite to any discussion of software packages. Tom agreed to provide a first draft by Monday 2005.09.26.

Action Items
  • Draft of requirements document-Tom
  • Email committee members travel & availability schedules
 
ilc_dms_selection/meetings.txt · Last modified: 2006/10/18 18:42 by tom_markiewicz
 
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